Executive Assistant to CEO

EXECUTIVE ADMIN

Hybrid (Remote & In Person) Full Time

The Executive Assistant to the CEO is a positive, goal-oriented person who continuously seeks opportunities for personal and professional growth. The ability to work through projects under minimal supervision is very important. High integrity, discretion, and the ability to anticipate needs, drive to exceed expectations, and work efficiently are all important skills for this position. Living in the Southern Orange County area and willingness to be available occasionally for physical tasks is expected.

POSITION APPLICATION

Position Overview:

This is a dream-come-true opportunity for you to join a team of the most talented, heart-centered, mission-driven people (on the planet) -- and to utilize your organizational skills, to contribute to a team who builds world-class personal development programs that inspire, instruct, and ignite people to live a life they love!

The Perfect Fit

If you’re a passionate, skilled, professional who wants to join an innovative, fast-growing environment with a globally respected personal development company...

If you’re a dynamic, thoughtful, creative individual who can jump in and make an immediate contribution to our team...

AND you’re looking for a new opportunity to be a part of an amazing team, you should probably be feeling that awesome zinging sensation all over your body right about now.

To Be Considered...:

  • Are you exceptionally well-organized?
  • Are you self-motivated, yet also work well with a collaborative team?
  • Do you have a distraction free work environment?

 

If you answered a resounding YES to EACH of these questions... then you may be the perfect addition to our world-class team.

Now, please keep reading...

The Executive Assistant to the CEO is a positive, goal-oriented person who continuously seeks opportunities for personal and professional growth. The ability to work through projects under minimal supervision is very important. The ability to anticipate needs, drive to exceed expectations, work efficiently, and be organized are all important skills for this position. Living in the Orange County area and willingness to be available occasionally for physical tasks as expected.

Position Strategic Focus:

  • Overall, the strategic focus of the executive assistant is to manage the calendar with high integrity and discretion and to fully allow the COO to focus on creating needle-movers and driving the vision of the company.
  • Create and manage tasks the CEO has assigned to other team members
  • Organize files and reference materials in accordance to the Company Records Management System
  • Manage and prioritize CEO emails
  • Manage and maintain CEO calendar and schedule meetings
  • Special projects that may include research, data analysis, or creative briefs
  • Document and distribute memos
  • Create and distribute agendas for various meetings
  • Schedule and make travel arrangements for CEO and occasionally for immediate family of CEO
  • Assist in managing the CEO’s personal financial data entry reporting in coordination with an outside financial firm
  • Assist in personal tasks and errands for the CEO and CEO’s family
  • An ability to document and type at 80 words per minute for accurate for note taking and, at times, dictation

Do You Have This Past Experience?

  • 3-4 years of experience supporting a C-level executive
  • Worked in a culture that was fast-paced
  • Worked in a culture where change is constant and rapid

You do? Excellent! Below you’ll find the qualities and skills we are looking for in this position. Onward!

The Skill and Experience We are looking for...

  • Heart-centered professional who cares about people
  • Positive-minded and you create solutions in the place of problems
  • Highly focused and highly productive
  • Great sense of humor and you love to have fun
  • Ability to manage projects and drive completion —gets things done, meets deadlines & keeps promises all at a high quality
  • Extremely flexible
  • High level of maturity and emotionally resilient [handle stress effectively]
  • Coachable/no ego – happy doing high level projects as well as mundane administrative tasks
  • Team player
  • Outstanding communication skills
  • Outstanding organizational skills & attention to detail
  • Ability (and excitement) to rapidly learn new things
  • Self-starter and independent worker; values teamwork and collaboration but is productive working on his or her own
  • Strong project management skills and ability to multitask effectively
  • Ability to prioritize and balance multiple, on-going projects
  • Handles changes in direction well (may spend time working on something and then have the direction or priority of the project change)

 

Perks

  • Opportunity to learn and grow in a variety of areas (increase experience base) – lots of variety & work with the best of the best in the world at times in diverse industries
  • Opportunity to engage in super-positive meetings and highly engaging strategy session
  • Opportunity to work in fast-growing, heart-centered business with a mission for helping people build their dreams
  • Opportunity to attend live events and trainings
  • As you can see this is a highly important role for our company.

By now, I’m sure you know if you’re a great fit for this role. Below we’ve outlined your next step...

Compensation

This is a full-time salaried position. Salary range is 60k- 62k annually.

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Our Interview Process

(for informational reference only)

STEP 1

SUBMIT APPLICATION

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SUBMIT APPLICATION

Complete and submit your application below to begin

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STEP 2

INITIAL SCREEN

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INITIAL SCREEN

Let’s find out if you’re a fit for – and will love – this role, our team and our culture.)

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STEP 3

InterviewS

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INTERVIEWS

Meet with the hiring manager and key team members to dive deep into your background, skills and qualifications.

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STEP 4

EVALUATION

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EVALUATION

(Select Roles Only) This is your opportunity to exceed expectations and show us what you can do.

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STEP 5

PROFESSIONAL REFERENCES

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PROFESSIONAL REFERENCES

We want to talk with people who worked with you in the past – managers and co-workers.

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STEP 6

LEADERSHIP Interviews

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LEADERSHIP INTERVIEWS

The final step! Now it’s time to meet with department leadership.

Our Impact: Meet Our Clients

We Believe Everyone Deserves An Opportunity

Brave Thinking Institute is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, gender, sexual orientation, gender identity or expression, religion, national origin, marital status, age, disability, veteran status, genetic information, or any other protected status.