The Project Manager will support the Program Director by providing Event and Programmatic management for a variety of activities across the Programs spectrum. Tasks and projects such as creating and proofing powerpoints/keynote presentations, live event support (some in person attendance required), making tick-tocks and eMaps, supporting faculty in content development and organization, sourcing through submitted testimonials to identify client success stories, and more as assigned. We produce approximately 18 events each calendar year...
Do you love the thrilling energy of live events?
Do you thrive in high pressure and fast paced environments?
Does the act of creating perfectly organized documents, spreadsheets, lists and tasks make your heart sing?
Are you vigilant regarding the quality and integrity of your work?
Are you a whiz at powerpoints/keynote?
Do you have the ability to retain a lot of information for short bursts of time, and then release it and move on to the next thing?
Are your emails, files and notes pristinely organized in an absolutely impeccable manner which is your pride and joy?
Do you have a strong interest in personal growth and spirituality, and a desire to make a difference in the world?
If you answered yes to the above then WE HAVE BEEN LOOKING FOR YOU! This may be the perfect position for you!
We are LifeSOULutions That Work/Brave Thinking Institute, a fast growing personal development company with a proven track record of helping tens of thousands of people worldwide create a life they truly love, led by bestselling author and celebrated transformational teacher, Mary Morrissey – and we’re on the lookout for an amazing Project Manager to join our team.
This is an opportunity to be a highly valuable and integral part of our Programs Department as they support our clients in organizing dynamic events and delivering and developing new products and programs. In addition to doing incredible work that positively impacts the world, you’ll receive invaluable training from our team of world-class faculty, and you’ll be supported in living your most fulfilling, expressive and expansive life.
The Project Manager will support the Program Director by providing Event and Programmatic management for a variety of activities across the Programs spectrum. Tasks and projects such as creating and proofing powerpoints/keynote presentations, live event support (some in person attendance required), making tick-tocks and eMaps, supporting faculty in content development and organization, sourcing through submitted testimonials to identify client success stories, and more as assigned. We produce approximately 18 events each calendar year ranging from 5-Day in person retreats to 6-Day Virtual Coach Certification events down to 1-Day Virtual Immersion events, and you will be responsible for project managing half of them!
Principle Accountabilities & Deliverables
Event Management (90%)
Attend events and provide onsite and/or virtual support for changes to powerpoints for faculty as well as note-taking (some in person attendance required)
Showrunning - you will be trained how to run a live event as the single point of accountability from the Programs side to collaborate with AV, Events and Technology Teams
Schedule and attend planning meetings (and make corresponding agendas) take notes, create follow up tasks
Creating and proofing powerpoints for live events (in person and virtual)
Management of printed materials
Creation of pre-event speaker notes and quick timing summaries
Support events team with the creation and development of event sites
Coordination with faculty for presentations (accountability for on time delivery of all relevant materials)
Testimonial Support - sourcing, identifying and confirming candidates
Development and management of Tick-Tocks and eMaps
Post Production Follow Up - download Zoom recordings and create asana tasks for Video Editor and Technology Department
Archive final documentation used during events
Sort through event debriefs and note suggested changes and implement approved items for future events
Compile data from surveys (live events and evergreen programs) to provide feedback for uplevels/improvements and client satisfaction
Source through submitted testimonial videos to identify compelling success stories and send recommendations to Program Director and Faculty
Rudimentary audio and video editing (preferred but not required)
Work with Creative Director to support with the development of timer videos with musical and photographic recommendations
Product Development (5%)
Work with Director of Programs to create Asana projects for new product and program development
Filming Day Support - coordinate videographer and makeup artists, assist with Tick-Tock creation, run teleprompter
Attend product/program meetings, take notes, participate in masterminding ideas, track actionable items, follow up with key faculty for assigned deliverables
Create and schedule social media posts in multiple Facebook Groups. Manage groups to ensure compliance to terms & conditions, respond to posted questions and identify success stories.
Other administrative tasks as assigned
Education / Experience
Minimum High School Diploma, Bachelor’s Degree or equivalent experience preferred.
Skills / Functional Competencies
Expert level mastery of Powerpoint & Keynote
Impeccable attention to detail including grammar, syntax and spelling
Microsoft Office Suite - Word, Excel
Gmail, Google Docs, Google Sheets
Ability to work with or learn to work with multiple platforms (or learn)
InfusionSoft, or other CRM (dexterity to learn)
Excellent communication skills
Work in a fast-paced environment where things can change quickly
Can work autonomously
Must have a distraction free work environment with no background noise
Professional and mature
Ability to travel for events (as needed) and support multi-day events virtually
Home office (tele-commute)
Regular business hours 8:30am - 5:30pm; minimum 40 hours per week
Nights & Weekends as needed for events and launches
Live in or near Orange County, CA
Reliable means of transportation
Periodic travel will be required for in person events and filming
Normal physical activity including movement, hearing, seeing and communication.
(for informational reference only)
Complete and submit your application below to begin
Let’s find out if you’re a fit for – and will love – this role, our team and our culture.)
Meet with the hiring manager and key team members to dive deep into your background, skills and qualifications.
(Select Roles Only) This is your opportunity to exceed expectations and show us what you can do.
We want to talk with people who worked with you in the past – managers and co-workers.
The final step! Now it’s time to meet with department leadership.
Brave Thinking Institute is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, gender, sexual orientation, gender identity or expression, religion, national origin, marital status, age, disability, veteran status, genetic information, or any other protected status.