Virtual Event Coordinator

EVENTS

Remote Full Time

Overall Focus: Based on event: Dept Staffing & Financial Mgmt, Receipt & Invoice Tracking; Travel Arrangements, and Supporting Event Coordination w/a focus on Printed Materials for all events.

POSITION APPLICATION

Position Overview:

Event Coordination

  • Support Annual Budgeting and regular budget review against actual costs: Specifically re: Airfare, Rental car, and Hotel costs.Specifically: Printed Materials
  • Research, Site/Vendor Selection, & Contract Negotiation for assigned events: busses, rental cars, ground transportation. Support with Staff Dinners if neccesary.
  • Event Site (URL) Management - Support EM with design and set up and management of event site.
  • Tick Tock: For assigned events:Update Tick Tock with meeting room assignments; volunteer job & staff names; etc.
  • Track Extra Event Expenses
  • Event Staff Support for Assigned Events: Meet with EM to coordinate BTI staffing for event
  • Special Event Management for Assigned Events: Research Special Event Locations, Entertainment, etc.
  • Communicate with Event Venue for Assigned Events:Support ED with Meal Guarantee and Food Allergy Data
  • Communicate with AV Provider for Assigned events:Book travel and hotel arrangements, send info to AV team
  • Event Inventory & Supplies:IP: Prep whatever items are in stock so that it is ready for load in.
  • Virtual: Provide Updated Inventory counts following each eventIP: Purchase snack items for team as well as snack items Mary would love for her suite.
  • Coordinate Printed Materials: Meet w/Programs Team & Enrollment for Printed materials.
  • IP: On-site Event Support for Assigned Events: Arrive 1 day early before team to set up and organize office.
  • After Event ends - For Assigned Events: All IP Evts: Count all remaining items and update inventory.

General AdminRequired Position Attributes:

  • Growth Focused: Demonstrates a strong interest in continual learning and growth and desire to participate in ongoing institute transformational training.
  • Goal Oriented: Laser focused on goals with a “do whatever it takes” attitude. Willing to work extended hours and weekends when necessary to achieve objectives.
  • Forward Thinking: Anticipates upcoming circumstances and conditions that may cause challenges and proactively creates solutions in advance.
  • Self-Motivated: A self-starter who works extremely well in a team environment, and who also excels when it comes to working independently with minimal supervision.
  • Extremely Organized/Detail Oriented: Able to assess, prioritize and manage competing deliverables in a fast-paced and dynamic work environment while ensuring that nothing, down to the smallest of details, gets missed.
  • Travel*: Willing to travel to institute events a few times per year to learn about, and engage with, institute programs, philosophies, and our clients. Plus, willing to travel for additional professional training, seminars, etc. a few times per year.

* As travel conditions safely allow. If travel conditions do not allow, events held on location may be substituted for virtual events that accomplish the same goals.

Required Experience / Proficiency:

  • 2+ years experience working events, both virtual and in person
  • Access to high speed internet, dedicated and distraction free work space and able to meet all requirements of this role while working remotely.
  • Tech savvy with the ability to learn new software and systems quickly.
  • Asana Task Management System (or similar + ability to learn immediately)
  • Google Apps - Docs, Sheets, Slides, Drive
  • Communication Tools - Google Meet, Skype, Zoom
  • Must live in Pacific or Mountain Time Zone (Events are held in Pacific Time so it is important to be 100% available)
Apply for This Position:

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Our Interview Process

(for informational reference only)

STEP 1

SUBMIT APPLICATION

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SUBMIT APPLICATION

Complete and submit your application below to begin

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STEP 2

INITIAL SCREEN

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INITIAL SCREEN

Let’s find out if you’re a fit for – and will love – this role, our team and our culture.)

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STEP 3

InterviewS

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INTERVIEWS

Meet with the hiring manager and key team members to dive deep into your background, skills and qualifications.

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STEP 4

EVALUATION

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EVALUATION

(Select Roles Only) This is your opportunity to exceed expectations and show us what you can do.

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STEP 5

PROFESSIONAL REFERENCES

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PROFESSIONAL REFERENCES

We want to talk with people who worked with you in the past – managers and co-workers.

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STEP 6

LEADERSHIP Interviews

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LEADERSHIP INTERVIEWS

The final step! Now it’s time to meet with department leadership.

Our Impact: Meet Our Clients

We Believe Everyone Deserves An Opportunity

Brave Thinking Institute is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, gender, sexual orientation, gender identity or expression, religion, national origin, marital status, age, disability, veteran status, genetic information, or any other protected status.