Department Administrator

EVENTS

Remote

Full Time

The Department Administrator is a proactive, enthusiastic, supportive member of the Brave Thinking Institute who is growth minded and driven to succeed, takes 100% ownership of their results and is aligned with the 5 core values of the Brave Thinking Institute. In addition, they are a “Rockstar” detailed organizer who can track multiple projects at the same time.

POSITION APPLICATION

Position Overview:

Position Priorities & Focus:

Day to Day Administrative Support
Calendarizing
Data management
Meeting Agendas & Note Taking
Attend Multiple Planning & Connection Mtgs Throughout each Week
Coordinate Project Planning Process
Maintain Project Timelines and Templates
Project Management Setup and Task fulfillment
General Department Project Tracking
Build & Maintain Rosters
Send communications to Team Members, Vendors, and Venues
Share and track compliance with Department SOPs
Track attendee responses and update Team Members & Forms accordingly
Train new Team Members on Communications System(s)
Provide Shipping Addresses for Client Empowerment Kits, etc. to Fulfillment Company
Track all Empowerment Kits to ensure the arrival
Follow up on any late/missing items; reship and/or process claims with shipping company
Support Major Inventory cleanup/out (twice a year - if located in CA)
Remote Training Support
Support on-site staff by coordinating staff meals, sending supplies, etc.
Reserve & Host Zoom Meetings
On-site Event Support
Assist at In-Person Events: 1-2x per year
Support on-site inventory counting, tracking, unpacking/packing, etc.
Support load in/setup/loadout
Support all aspects of the event itself
Registration, Client Care, Handouts, Gifts, Materials, etc.
Support on-site staff by ordering staff meals, maintaining office space, supporting leadership team,, etc.
Other projects/planning as determined by the Event Director

Required Position Attributes:

Extremely Organized/Detail Oriented: Able to track multiple projects, remember processes and procedures, prioritize and respond to a myriad of requests.
High Level of Accuracy: Willing to complete repetitive tasks while maintaining important records with total accuracy.
Self-Motivated: A self-starter who works extremely well in a team environment, and who also excels when it comes to working independently with minimal supervision.
Growth Focused: Demonstrates a strong interest in continual learning and growth and desire to participate in ongoing institute transformational training.
Goal Oriented: Laser focused on goals with a “do whatever it takes” attitude. Willing to work extended hours and weekends when necessary to achieve objectives.
Adaptable to Change
Forward Thinking: Anticipates upcoming circumstances and conditions that may cause challenges and proactively creates solutions in advance.
Travel: Willing to travel to institute events 1-2 times per year to support, learn about, and engage with institute staff and our clients. Willing to support inventory 2x per year in California.

Required Experience / Proficiency:

2+ years experience with administrative support within a work environment.
Access to high-speed internet, dedicated and distraction-free work space, and able to meet all requirements of this role while working remotely.
Tech savvy with the ability to learn new software and systems quickly.
Asana Project Management System (or similar + ability to learn immediately)
Air Table experience a plus
Event volunteer/paid experience is a plus.
Google Apps - Drive, Docs, Sheets, Calendar
Communication Tools - Skype, Zoom, Discord, Unity

Apply for This Position:

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Are you currently a BTI Client? Yes No

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Last Name *

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Resume/CV * Attach | Dropbox

If selected, some positions require you to work in the United States but not all, if necessary; will you be able to submit verification of your legal right to work in the United States? *

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Why do you want to invest your time and talent working at the Brave Thinking Institute? *

Have you ever studied personal development? If so, whose work have you followed and what impact has it had in your life? *

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Our Interview Process

(for informational reference only)

STEP 1

SUBMIT APPLICATION

SUBMIT APPLICATION

Complete and submit your application below to begin

STEP 2

INITIAL SCREEN

Let’s find out if you’re a fit for – and will love – this role, our team and our culture.)

STEP 3

InterviewS

INTERVIEWS

Meet with the hiring manager and key team members to dive deep into your background, skills and qualifications.

STEP 4

EVALUATION

(Select Roles Only) This is your opportunity to exceed expectations and show us what you can do.

STEP 5

PROFESSIONAL REFERENCES

We want to talk with people who worked with you in the past – managers and co-workers.

STEP 6

LEADERSHIP Interviews

LEADERSHIP INTERVIEWS

The final step! Now it’s time to meet with department leadership.

Our Impact: Meet Our Clients

We Believe Everyone Deserves An Opportunity

Brave Thinking Institute is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, gender, sexual orientation, gender identity or expression, religion, national origin, marital status, age, disability, veteran status, genetic information, or any other protected status.